Development
Early samples to explore proportions and construction before materials and colors are set.
First Prototype
Sample Policy
A Sample Should Answer a Question Before Bulk Production.
Samples are not product made early.
They are tools for confirming the buyer’s intent before we invest in bulk.
This policy explains how we develop, revise, and approve samples — and how changes are managed.
Sample Types
Pre Sample
Made with confirmed materials for fit, function, and technical review.
Fit & Function Check
Fit Sample
Confirms sizing, gradation, and construction across the full size range.
Material & Gradation Confirmation
Top / Buyer’s Sample
Near-final in materials, trims, and workmanship for approval before production.
Approval Reference
Pre-Production (PP)
Final sample locked for production reference and quality benchmark.
Final Reference
Revision Policy
Correction
vs.
Scope Change
• Correction
Do not affect the confirmed specifications.
Examples:
- Wrong measurement
- Sewing correction
- Wrong material used
- Wrong color / shade
- Typo or label fix
No extra cost.
We revise it.
Scope Change
Every change that expands requirements.
Examples:
- Change of fabric or trim
- Change of construction
- Change of color or print
- Change of size grade consistency
- Change of design or new detail
New sample fee and lead time
may apply.
What the Sample Fee Actually Covers
We Charge for the Work That Creates the Sample.
- Pattern development and grading
- Sample material
- Machine setup time
- Trial and accessory stage
- Test and accuracy stage
- Sample making and quality check
- Limited processing (if needed)
- New material sourcing
- New print or dye
- Custom artwork or special tools
- Special washing or finish
- Special lab testing / insurance
- Special packaging / accessories
Other Important Terms
Timeline
Lead time depends on complexity, material availability, and factory schedule.
Change After Approval
Changes requested after sample approval may affect cost and delivery.
Shipping
Sample shipping cost is billed as actual or shared based on agreement.
Testing
Required testing, lab, certification, or third-party inspection are charged separately.
Ownership of Samples
All samples remain SunSync Sports property unless otherwise agreed in writing.
When a Sample Becomes a Bulk Reference
From Sample to Standard.
A sample becomes the bulk standard when both buyer and factory confirm it as the final reference.
Approve Sample
Agreement on the sample.
Lock Specifications
Materials, trims, construction, measurements
Approve Bulk Production
Final go-ahead for full production
Reference Archiving
Stores as reference for future reorders
Re-Order Consistent Quality
Use reference to maintain consistency
Ready to Start?
Tell Us About Your Project.
Share your idea, product type, target quantity, and timeline.
We’ll get back to you with the right next steps.
Our Process · Quality Control · Production Schedule · ODM & OEM
We typically respond within one business day (most same-day).